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Scan Patient Records Now to Save Time & Money


Posted on February 21, 2014

Having OMR scan your patient records and fulfil release of information requests can really help your practice

86479876-1-247x300 Many physician practices struggle to keep up with their medical record scanning activities. Even if there is already some form of electronic medical record system in place, supporting documentation like labs and other incoming paper still needed to be scanned and added to the file. If you want to enable your staff to spend more time focusing on patient care and service and less time on administrative tasks, consider outsourcing your scanning and release of information activities to OMR.

Paper Wastes Time & Money

It’s clear that having digital rather than paper records can be a huge boon to any kind of business. Data from PricewaterhouseCoopers indicates that the average organization:

  • Makes 19 copies of each document
  • Spends $20 in labor to file each document
  • Spends $120 in labor searching for each misfiled document
  • Loses 1 out of every 20 documents
  • Spends 25 hours recreating each lost document
  • Spends 400 hours per year searching for lost files

Additionally, estimates from Gartner indicate that the average knowledge worker will spend about 30 percent of their time on document-management tasks such as printing, copying, collating, filing, and retrieval.

Simply by eliminating paper records, much time and money can be saved:

  • Only one copy of an electronic document is needed
  • Electronic documents can be filed at the click of a mouse
  • When properly backed up to secure servers, electronic documents can never be lost

The Key to Making Document Scanning Work for You

A digital conversion project needs to be carefully planned to ensure that the finished product provides all the functionality you need. In particular, you need to be sure that:

  • Your scans are legible
  • Your database is searchable
  • Your files are stored on a secure server

How OMR Can Help

OMR uses high-resolution scanning equipment plus an algorithm that helps to identify and sharpen text for maximum legibility, so you can rest assured that all patient records will be completely legible. Plus, we have a secure network allowing for safe and private records storage, so no records can ever go missing. In addition to providing scanning services, we can also administer all release of information requests that you may receive from patients, insurance agents, attorneys, researchers, etc. Give us a call today to learn more about how our scanning services can help you save time and money.

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