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Are My Electronic Medical Records Really Safe?


Posted on January 31, 2014

OMR takes patient privacy and confidentiality seriously

Release of informationThe Health Information Portability & Accountability Act (HIPAA) includes a Privacy Rule designed to protect the confidentiality of all individually identifiable health information created, collected, or transmitted in electronic form. Electronic medical records storage and administration companies such as OMR are expected to abide by the protocols established by all relevant HIPAA privacy and security rules to ensure that no unauthorized person is able to access, view, or disseminate personal health information inappropriately. As a licensed electronic medical records storage company with over 20 years of experience in this field, OMR has established detailed technical, administrative, and physical procedures for ensuring compliance with our privacy and security obligations. We offer:

Secure Storage

All of the electronic medical records maintained by OMR are kept on secure servers, which are protected from unauthorized physical and electronic access. Our servers are located in a restricted access facility, and we also protect them from cyber attacks using the latest electronic security protocols.

Strict Release of Information Protocols

All of our staff are fully trained in the legal requirements for release of medical information in our care. We require all individuals to submit a signed Release of Information authorization form in order to retrieve medical information, and we will not release information without authorization except in cases where another legal obligation, such as the obligation to comply with a subpoena, trumps our obligation to keep information private.

Encrypted Downloads

Patients who wish to receive an electronic copy of their medical records can obtain this information by accessing a unique link that triggers a secure and private download of their data. We utilize secure servers and encryption techniques to ensure that no personal data is made vulnerable during this transfer process. Downloading medical records is actually more secure than sending them through the mail, where they could easily be opened, lost, or even stolen.

Your Medical Records are Safe with Us

In short, you can trust OMR to handle your electronic medical records with the highest degree of professionalism and confidentiality. Medical records storage and administration is the core of our business, and we will continually strive to be at the forefront of the industry, adopting new tools and technology as needed to help us continue to achieve our goal of providing secure and confidential storage for all kinds of electronic medical records.

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